The information on this page explains how nucleargraduates uses your personal information when you apply for the nucleargraduates programme. It also describes how long that information is kept for and the circumstances in which we might disclose it to a third party.

The ‘privacy notice’ which forms part of the application process for programme applicants is also provided at the bottom of this page.

Personal details we hold

The personal information we hold includes:

· Name, address, date of birth, telephone number, email address, gender

· Employment history, other relevant experience, achievements, skills and qualifications

· Equality monitoring information (if provided)

· The outcome of any results of any interviews or tests which form part of the recruitment process

· The results of any pre-employment screening

· Any other additional information provided by you in the context of the recruitment and selection process (e.g. completed heath questionnaire, proof of your right to work in the UK etc.)

· Criminal convictions (for security clearance processes)

How we use personal information

nucleargraduates and the companies that process recruitment related information on its behalf, will use your personal information to:

· Evaluate your application and assess your suitability for the role in question

· Make a decision about whether you should be selected for further online assessments, assessment centre and appointment

· Conduct relevant pre-employment screening (e.g. carry out security clearance checks; verify your address, academic qualifications and work experience)

· Review and audit the recruitment process and its outcomes

· Carry out equality monitoring activities

Your information will only be accessed and processed by authorised personnel (i.e. recruiting line managers, HR professionals and occupational health professionals) who are directly involved in the management and administration of the recruitment process and have a legitimate need to access your personal information.

Length of time we keep information

If your application for employment is successful, nucleargraduates will then use your personal information to manage and administer its employment relationship with you. If your application is unsuccessful, nucleargraduates will retain your personal information for 12 months from the start date of the post applied for.

Keeping personal information secure

nucleargraduates takes the privacy of job applicants very seriously and has a range of processes in place to safeguard their personal information.

Access to systems that hold recruitment related information is restricted to authorised personnel through the use of unique identifiers and passwords. Your information is stored on systems that are protected by secure network architectures and are backed up on a regular basis for disaster recovery and business continuity purposes; and to avoid the risk of inadvertent erasure or destruction.

Sharing personal information

nucleargraduates has contracts with a number of third party service providers, who ensure a fair and transparent selection process. Capp & Co., Sonru and Cut-e will process applicant information in accordance with nucleargraduates’ instructions. They are also required to put in place appropriate security measures to ensure an adequate level of protection for personal information.

These third parties will process applicant information in accordance with nucleargraduates’ instructions and make decisions regarding the information as part of the delivery of their services; they are also required to put in place appropriate security measures that ensure an adequate level of protection for personal information.

In some circumstances, disclosures of applicant personal information to the police (and other law enforcement agencies) are permitted by the General Data Protection Regulations, if they are necessary for the prevention or detection of crime and/or the apprehension or prosecution of offenders. Each police request to nucleargraduates is dealt with on a strictly case by case basis to ensure that any such disclosure is lawful and proportionate.

nucleargraduates may also disclose applicant information to other third parties in order to defend nucleargraduates’ legal rights, or in an emergency where the health or personal security of an applicant is at risk.

Overseas processing

nucleargraduates and its service providers do not currently process any applicant personal information outside of the UK.

How to access personal information

For more information about how to access your personal information please see the section on subject access requests in the ‘Access your data’ section.

Recruitment Privacy Notice

nucleargraduates and its service providers, will use the personal information that you provide as part of the recruitment process for the purposes of evaluating your suitability for employment, making any reasonable adjustments and for equality monitoring. Your personal information will be properly safeguarded and processed in accordance with the requirements of the General Data Protection Regulations.

Some of your personal information may also be exchanged with third parties where it is necessary for the purposes of assessment and to carry out pre-employment screening.  For example when completing security clearance checks.

If your application for employment is successful, nucleargraduates will use your personal information for the purpose of administering your employment. If your application is unsuccessful, nucleargraduates will retain your personal information for 12 months from the start date of the post applied for.